Executive – Administration

The Role

We are looking for a proactive and well-organized Executive – Administration to support smooth day-to-day operations within our manufacturing environment. This role involves coordinating transportation, security, facilities, and cafeteria services while ensuring compliance, efficiency, and employee satisfaction.

The Job

• Manage third-party suppliers, visitors, and service providers.
• Coordinate shuttle services, special transportation, and night-shift employee transport.
• Conduct quarterly vehicle condition audits and ensure daily security staff availability.
• Supervise security personnel, plan security deployment, and conduct briefings and training.
• Prepare weekly reports on security-related incidents and violations.
• Plan and manage employee accommodation based on requirements and availability.
• Support overall administrative activities, including transport, food services, and maintenance.
• Develop and monitor the annual OPEX budget in line with business needs.
• Ensure cleanliness and hygiene across offices, factory areas, washrooms, and common spaces.
• Manage timely delivery of employee meals (breakfast, lunch, and dinner).
• Coordinate special food arrangements for meetings, events, and other company needs.
• Ensure food availability, cleanliness, and maintenance of the cafeteria.
• Introduce and support new food items and initiatives in the cafeteria.

The Candidate

• Bachelor’s degree in business administration or a related field.
• 2–3 years of experience in a similar role, preferably in a manufacturing environment.
• Sound knowledge of legal and compliance requirements.
• Strong interpersonal, communication, and coordination skills.
• Well-organized, detail-oriented, and able to manage multiple tasks.
• Proficient in Microsoft Office applications.
• Enthusiastic and keen to learn administrative operations within a factory setting.